There are a variety of methods for adding users to your network. They are not mutually exclusive, and each has its place in the landscape of user and network management. Here’s how to accomplish each.
Remember: When users are added to a subnetwork, they are automatically added to any parent network(s).
Public Networks / User Self-Service
Public networks allow users to join without invitation, either during registration or from the ‘My Networks’ section of their profile.
Users can search through all available public networks and add themselves by clicking on their name, ‘Edit Profile’, then ‘My Networks.’
Private Networks / Join Links
In order to join a private network, a user must be specifically invited and provided with the network’s join link. The join link for a network can be obtained from the network management dashboard.
Site Administrators: Manage > Admin Dashboard > Networks
Click the ‘Copy’ button for the network you would like to invite users to.
Network Managers: Manage > My Networks / Network Name > Edit
Click the ‘Copy’ button next to the Shareable Join URL
Share the link with your users via an email invite or whatever method you prefer. When a user clicks on a join link they will see the network description, the invite message to new users, and a button allowing them to join.
Bonus Tip: Join links can also be used for public networks! Help users join specific networks without having to navigate to their user profile first.
Auto-Join by Email Domain
You can easily set up your network so that all users who sign up for your platform with an @ email address will automatically be added. This can be used with both public and private networks.
Site Administrators: Manage > Admin Dashboard > Networks > Edit Network Button > Edit
Network Managers: Manage > (Network Name) > Edit
In the area labeled ‘Auto-Join by Email Domain’, enter the domains you would like to auto-add. Do not include the @ symbol. You can enter multiple domains separated by commas, E.g. “yourdomain.com, alternate.yourdomain.edu”.
Manually Adding Users to a Network
When necessary, an administrator can manually add users to any network.
Site Administrators: Manage > Admin Dashboard > Networks > Edit Network Button
(Not Available to Network Managers)
Once you are viewing the desired network, choose the ‘Members’ tab; a drop-down for adding new members will appear at the top of the screen.
If you need to add a user to multiple networks, you can do so more efficiently via the ‘User Details’ tab of the Edit User interface. This can be found via the user's dashboard at Manage > Admin Dashboard > Users.
Administrators and advanced network managers may also add or remove members from the network of their choosing via the 'Network Actions' tool in User Reports. Highlight the user(s) you wish to manage, and click the network actions button to choose what to do with them.
Network Association via SSO
If your organization uses single sign-on for registration and login, you may be able to auto-assign users to networks based on additional data stored in your SSO system. This is an advanced feature, and it is entirely dependent upon what types of data is stored in the SSO system. If you think you might be a good candidate for using SSO to assign networks, please submit a ticket to our support team.