There are a variety of methods for adding users to your network. They are not mutually exclusive, and each has its place in the landscape of user and network management. Here’s how to accomplish each.
Remember: When users are added to a subnetwork, they are automatically added to any parent network(s).
Public Networks / User Self-Service
Public networks allow users to join without invitation, either during registration or from the ‘My Networks’ section of their profile.
Users can search through all available public networks and add themselves by clicking on their name, ‘Edit Profile’, then ‘My Networks.’
Private Networks / Join Links
In order to join a private network, a user must be specifically invited and provided with the network’s join link, or be auto-enrolled using email domain association. The join link for a network can be obtained from the network management dashboard.
Navigation : Manage > Management Dashboard > My Networks
Search for the network you want a join link for. Click the link icon in the bottom right of the network card and the Join Link will be copied to your clipboard.
The Join Link is also accessible when managing a network from the Stats page (link icon) or Edit page.
Share the link with your users via an email invite or whatever method you prefer. When a user clicks on a join link they will see the network description, the invite message to new users, and a button allowing them to join.
Bonus Tip: Join links can also be used for public networks! Help users join specific networks without having to navigate to their user profile first.
Auto-Join by Email Domain
You can easily set up your network so that all users who sign up with an @yourcompany.com email address will automatically be added to a specific network. This can be used with both public and private networks.
Navigation: Manage > Management Dashboard > My Networks > (Select Network) > Edit
In the area labeled ‘Auto-Join by Email Domain’, enter the domains you would like to auto-add. Do not include the @ symbol. You can enter multiple domains separated by commas, E.g. “yourdomain.com, alternate.yourdomain.edu”.
Manually Adding / Removing Users from a Network
Manually adding users to networks may be restricted for basic network managers based on your platform owner's configuration settings. All managers can remove users from networks.
Using the Management Dashboard
Navigation: Manage > Management Dashboard > My Networks > (Select Network) > Members
If you have permission to manually add network members a drop-down will appear at the top right of the members screen. You can select any users over which you already have management permissions.
If you need to add a user to multiple networks, Advanced Managers can do so more efficiently via the Edit Member row action in the Members screen. Just look up a member you want to edit (they must be a member of the network you are currently viewing), click the row action button, choose edit member, then go to the Detail tab.
Using the Users Report
Advanced network managers may also add or remove members from networks via the 'Network Actions' tool in Users Report. Filter the report and/or select the user(s) you wish to manage, and click the network actions button to bulk add/remove users from any networks you manage.
Network Association via SSO
If your organization uses single sign-on for registration and login, you may be able to auto-assign users to networks based on additional data stored in your SSO system. This is an advanced feature, and it is entirely dependent upon what types of data is stored in the SSO system. If you think you might be a good candidate for using SSO to assign networks, please submit a ticket to our support team.